AFRICAN UNION

UNION AFRICAINE

UNIÃO AFRICANA

Addis Ababa, ETHIOPIA     P. O. Box 3243 Telephone   517 700, Fax no.  (251-1) 51 04 30  ADDIS ABABA


ADVERTISEMENT N° AU/2005
PROTOCOL ASSISTANT (GSA 5)

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa's rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.

In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of a new organizational structure and the filling of all vacant posts of Head of Division.   

The Commission of the African Union invites applicants who are citizens of Member States for the following position.

Post

Job title : Protocol Assistant

Post level : GSA 5

Duty Station : Addis Ababa, Ethiopia

Department: Bureau of the Chairperson

Supervisor: Protocol Officers 

Major Duties and responsibilities

The duties and responsibilities of the Protocol Assistant will include the following:

  • Welcome and see-off Elected Officials and guests at the Airport.
  • Welcome and present VIPs/Guests to Commissioners;
  • Obtain Visas for elected officials and staff members from all Embassies;
  • Process duty-free declarations and follow up all correspondence addressed to Customs Department, e.g. clearance of medicines, etc…
  • Assist staff members in obtaining Customs Clearance upon separation from the organization. Assist staff and their family members at the Airport on initial recruitment
  • Process requests for Special I.D. Cards (resident permits) and Visas from the Ministry of Foreign Affairs and the Immigration Authorities;
  • Welcome and assist delegates at the Airport on their arrival and departure during AU Meetings;
  • Liaise with Transport Officers regarding transportation for VIPs, guests and delegates from/to the Airport and hotels;
  • Perform Welcome and usher guests during official functions and meetings/conferences;
  • Perform and follow up other duties of ceremonial nature, i.e. official cocktails, receptions, luncheons. Distribute invitation cards for official functions of the AU;
  • Service AU meetings/conferences;
  • Ensure that all name plates of AU Member States and other Organizations are sufficiently available and kept in order;
  • Follow up the printing of name plates, invitation cards, conference badges and registration forms frequently used by the Unit;
  • Process and follow up all correspondence to the Ethiopian Road Transport Authority, regarding:
    • change of driving licenses;
    • transfer of car ownership booklets;
    • obtaining of number plates for AU and staff members' vehicles, etc.;
  • Perform duties assigned to other Protocol and Administrative Assistants during the latter's absence;
  • Perform any other duties which may be assigned by his/her Supervisors.

Education Qualifications and Experience Required

•  Minimum of GCE A level or equivalent

•  Diploma in Management or Administration from a recognized educational institution.

•  A Certificate or Diploma in Public or International Relations/Diplomacy will be an added advantage

•  Good knowledge and practical use of Computer are mandatory.

•  Good communication, drafting and reporting skills.

•  A minimum of five (5) years relevant work experience in clerical or protocol/public relations duties

Language Requirement : Proficiency in one of the African Union working languages. Knowledge of other working languages would be an added advantage.

Age Requirement : Candidates must preferably be between 25 – 35 years old.

Tenure of Appointment : The appointment will be made on a fixed term contract for a period of three (3) years, of which the first twelve months will be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance.

Gender Mainstreaming : The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Application : To apply, please submit the following :

•  A letter stating reasons for seeking employment with the AU Commission;

•  A detailed and updated CV, indicating your nationality, age and gender;

•  Names and contact details (including e-mail address) of three references;

•  Certified copies of Diplomas and Certificates.  

Remuneration : Indicative basic salary of US$11,316.00 per annum plus other related entitlements (e.g. post adjustment, housing allowance, education allowance, etc) in accordance with the Rules and Regulations governing International Civil Servants of the Commission. These allowances, however, do not apply to locally-recruited candidates.

Applications must be received not later than 09 September 2005 , and should be addressed to :

AU Commission

P.O. Box 3243

Addis Ababa (Ethiopia)

Fax: 00251-1-525840/510430

E-mail: au-recruits@africa-union.org